Executive Assistant

Share our taste for life! 

Together with you we want to empower you to achieve this mission with us. We value you as a person and actively support you on your professional journey, while caring for your future. Join our big little family and let’s make products for you and the world to love. 

Do you share our taste for life? We invite you to join our big little family! 

Your role

We are looking for a highly organized and proactive Executive Assistant to provide personal administrative and organisational support to our CFO and other managers within the finance department. In this role, you will play a key part in ensuring the smooth running and execution of business processes and day-to-day operations.

Your key responsibilities:  

• General administrative and organisational support:
  • Proactive support in terms of agenda and email management, answering phone calls and acting as a point of contact for all kinds of questions of internal and external stakeholders
  • Scheduling meetings and business appointments, following up on the practical arrangement
  • Booking travel arrangements (flights, hotels, etc.) and organising business trips
  • Handling personal administrative tasks such as expense reports and correspondence

• Meeting preparation and follow-up:
  • Agenda management and ensuring all necessary documentation is available in preparation of meetings
  • Preparing and coordinating reporting and (PowerPoint) presentations, keeping track on action points
  • Finalising and updating reports and documents on the intranet / Sharepoint so that relevant company information is reliably available

• Data and document management:
  • Maintaining and updating legal, financial, and operational records
  • Tracking absences and business trips
  • Managing document archives for the finance department

• General departmental administration:
  • Timely processing of PO's and invoices and budget follow-ups
  • Coordinating onboarding meetings for new employees
  • Handling administrative tasks related to corporate processes

• Execution of delegated tasks by the CFO:
  • Organising corporate events and meetings (e.g., Management Conference, shareholder meetings)
     

What’s in it for you?  

• You will join our big little family: Our associates are the beating heart of our company – they bring the flavour to our organisation. We cherish each member, prioritising their well-being and supporting their professional journey. As a global family business, we foster a human-centric approach where everyone feels welcome and valued. 
• We value you as a person: At Vandemoortele we value each one of our associates and recognise their unique contributions to team successes. We place great importance in giving our associates the freedom to shape their own professional journey. You will have flexible working hours and the opportunity to work from home 50% of the time. We also invite you to join our sports and wellbeing activities! 
• We care for your future and we support your professional journey: We believe in the power of our associates and the value of their actions and support their career aspirations by offering internal mobility and promotional opportunities. We embrace individual ambitions and encourage our associates to create a successful professional journey and entrust them to take ownership. 
• We make products for you to love: We are a team of passionate food enthusiasts. In our mission to shape a tasty future we strive to create a wide range of food solutions that connects people, cultures and traditions. You can kickstart your day with a delicious croissant fresh out of the oven and enjoy tasty food in our company restaurant. In our cosy coffee corners, you will find healthy fruit baskets to enjoy your break to the fullest. 
• Easy to reach: Our HQ is located close to a bus stop and highway exits. Want to come by bike? Lease a bike at Vandemoortele! 
   

Are you the one we're looking for? 

• You combine your education (Bachelor or Master) with a minimum of 5 years of relevant and stable working experience in a similar role and environment 
• You have a high level of discretion & confidentiality. The professional support of senior managers is your passion
• You are proactive & a very strong organiser, a multitasker and are well structured
• You are autonomous, a self-starter, with a proactive mindset and take initiative where needed
• Furthermore, you are punctual and precise and have strong administrative skills
• You have a flexibele mindset
• You are familiar with the classic PC tools (Word, Excel, Outlook, PowerPoint) and you have affinity for new software systems
• Next to Dutch you master (written and spoken) the English language exquisitely. Any other European language is an asset

Join us in making sweet memories! 

We look forward to welcoming you to our delicious journey! 

Submit your updated CV and compelling cover letter (optional) highlighting your relevant experience and motivation. 

For questions or additional information, mail us: gwenn.vandereecken@vandemoortele.com 

#ShareOurTasteForLife