Contracting Assistant - 80%
Share our taste for life!
Together with you, we want to empower you to achieve this mission with us. We value you as a person and actively support you on your professional journey, while caring about your future. Join our big little family and let’s make products for you and the world to love.
Do you share our taste for life?
We invite you to join our big little family!
Your role
As a Contracting Assistant Raw Materials (part-time, 80%) you follow up and settle concluded purchase and sales contracts, both financially and qualitatively, so that all contracts are executed correctly and on time. You will work in our HQ in Ghent.
Your key responsibilities
- Contract management and follow-up
- You review contracts from the previous day and ensure all required information (e.g. reference numbers) is complete and accurate.
- You monitor and manage DocuSign contracts, ensuring timely and correct processing.
- You follow up on contracts in our in-house system and SAP, working closely with the production plants and making adjustments where needed.
- You settle crude oil contracts, including circle, wash out, and string transactions.
- Invoicing and supplier support
- You prepare and submit invoices for further processing by the accounting department.
- You actively follow up on invoicing and contact suppliers in case of incorrect or disputed invoices.
- You ensure a smooth month-end closing by respecting deadlines and system requirements related to invoices, purchase orders and other documentation.
- You coordinate contracts and purchase orders (POs) with the production plants.
- You handle a wide range of administrative queries from suppliers and ensure timely follow-up.
What’s in for you?
- You will join our big little family: Our associates are the beating heart of our company – they bring the flavour to our organisation. We cherish each member, prioritising their well-being and supporting their professional journey.
- We value you as a person: At Vandemoortele we value each one of our associates and recognise their unique contributions to team successes. You will have flexible working hours and the opportunity to work from home 50% of the time. We also invite you to join our sports and wellbeing activities!
- We care for your future and we support your professional journey: We believe in the power of our associates and the value of their actions and support their career aspirations by offering internal mobility and promotional opportunities. We embrace individual ambitions and entrust our associates to take ownership.
- We make products for you to love: We are a team of passionate food enthusiasts. In our mission to shape a tasty future we strive to create a wide range of food solutions that connects people, cultures and traditions. You can kickstart your day with a delicious croissant fresh out of the oven and enjoy tasty food in our company restaurant.
- Easy to reach: Our HQ is located close to a bus stop and highway exits. Want to come by bike? Lease a bike at Vandemoortele!
Are you the one we’re looking for?
- You have a bachelor’s degree. A similar first experience is a plus.
- A high level of accuracy, structured working methods, and a strong sense of responsibility are essential.
- You can work autonomously and like to take initiative in getting things done.
- You are stress resistant, pragmatic and proactive.
- You are a team player and strong communicator.
- You are fluent in English, Dutch and French are a big plus.
- You have a basic knowledge of MS Office.
Join us in making sweet memories!
We look forward to welcoming you to our delicious journey!
Submit your updated CV and compelling cover letter (optional) highlighting your relevant experience and motivation.
For questions or additional information, mail us: louise.dejaeger@vandemoortele.com
#ShareOurTasteForLife
